Supervisor Security & Facilities Administration

At J.Jill, we’re redefining what it means to dress and live with ease. As a women-led, Boston-based lifestyle brand with 200+ stores nationwide, we design thoughtful, inspired apparel and accessories that celebrate the totality of all women. We’re entering an exciting chapter of growth — expanding our footprint, reaching new customers, and deepening long-standing relationships. We're seeking bold thinkers and doers to join us. With competitive pay and benefits, a supportive culture, and the chance to make a real impact, this is more than a job, it’s an opportunity to bring our ethos keep it simple, make it matter to life in new and inspiring ways.

To support the Sr. Facilities Manager in supervising the security and custodial teams while managing the facilities CMMS database and providing support as assigned.

Supervise/Support Security Team

• Assists in selecting, on-boarding, training of new associates and work to motivate new associates to work safely and productively
• Manages security work order performance. Including: creating, opening, assigning, tracking, closing, and reporting of all work orders and scheduled tasks related to security within CMMS database.
• Prepares and presents formal job performance reviews for each security guard associate on a required basis
• Oversee investigations, reports, and documentation for all suspicious activity taking place on J.Jill property. Oversee/complete assigned reports for these activities
• Ensures all CTPAT/compliance security requirements are being followed and all documentation is being maintained.
• Coordinates and conducts departmental training on an annual basis
• Manages all aspects of snow removal and contractual grounds keeping
• Participates in safety teams and safety initiatives/training, volunteering efforts to support all safety initiatives

Supervise/Support Custodial Team

• Assists in selecting, on-boarding, training of new associates and works to motivate new associates to work safely and productively
• Manages custodial work order performance through CMMS Database including creating, opening, assigning, tracking, closing and reporting
• Prepares and presents formal job performance reviews for each custodian associate on a required basis
• Audits work accomplishments and provides feedback to motivate quality of work
• Coordinates and conducts departmental training as needed
• Promotes safe working practices, ensuring proper PPE and OSHA guidelines are followed

CMMS (Central Maintenance Management System) Database

• Manages database orders for security, facilities and custodial teams including creating, opening, assigning, managing, tracking and closing
• Manages preventative maintenance scheduled work orders. Including: Creating, updating, scheduling, assigning, closing
• Manages all part and supply inventory
• Manages equipment Inventory including database entry, I.D. of all equipment and tracking
• Manages and produces CMMS reporting including productivity, accountability, work order completion rates and equipment preventative maintenance compliance

KNOWLEDGE, SKILLS & ABILITIES:

• Prior supervision experience
• Must have excellent computer skills
• Preferred experience working in the custodial field
• Prior security experience CTPAT compliance requirements required
• Preferred knowledge working with Central Maintenance Management database systems
• Preferred Project Management experience
• Self-motivated, self-starter
• Excellent verbal and written communication
• Works well independently; minimal direct supervision

EDUCATION & EXPERIENCE:

• Tech College in business or related field preferred
• 3+ years supervisory experience
• 3 + years security/custodial experience

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of this position.

At J.Jill, we believe our associates should be seen, valued, and celebrated. We support the advancement of our associates by harnessing their unique contributions to grow and improve, and our success is guided by a culture that values keeping it simple and making it matter. J.Jill is an equal opportunity employer and is committed to providing an inclusive and professional workplace free from discrimination and harassment. All employment decisions at J.Jill are based solely upon business needs, job requirements and individual qualifications without regard to race, color, religion, sex, pregnancy and pregnancy related conditions, gender identity, gender expression, national origin, sexual orientation, sexual and reproductive health decisions, age, marital status, disability, genetic information, military or veteran status or any other legally protected status.  J.Jill provides reasonable accommodation to qualified individuals, in accordance with applicable laws.  If you need to inquire about an accommodation to assist with completing the application process, please email Talent.Acquisition@jjill.com