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Executive Assistant to the EVP, Chief Financial & Operating Officer

Quincy, MA

Our Brand :

J.Jill is a premier omnichannel retailer and nationally recognized women’s apparel brand committed to delighting customers with great wear-now product. The brand represents an easy, thoughtful and inspired style that reflects the confidence of remarkable women who live life with joy, passion and purpose. J.Jill offers a guiding customer experience through more than 280 stores nationwide and a robust e-commerce platform. J.Jill is headquartered outside Boston.

Overview :

Provides a wide range of functions in support of the office of the EVP Chief Financial & Operating Officer (EVP) and serves as the first line of contact for the department. Maintains complex calendars, budgets, and project plans and manages communications with internal and external contacts. Partners closely with the EVP and other key managers on a daily basis to proactively manage the execution of projects and tasks, including day-to-day follow-up on deliverables, oversight of deadlines, and managing communications. Prepares and distributes reports for company leadership and board of directors.

Responsibilities :
  • Plans and organizes meetings, activities, and events for the EVP to ensure efficient use of time and alignment with strategic priorities. Monitors schedules of EVP and other senior leaders and responds swiftly and accurately to changes based on the demands of these roles.
  • Coordinates the calendars for board meetings, earnings releases, financial filings, and all related executive preparation to ensure alignment and optimal execution.
  • Monitors and reviews incoming email and other correspondence on behalf of the EVP. Uses discretion and professional judgment in drafting responses and following up on communications as appropriate.  
  • Performs budget and expense report tracking and reimbursement processing; processes invoices and purchase orders.
  • Provides contract administration support for the Finance department.
  • Monitors pending projects for follow-up and timely execution, and identifies potential issues for escalation.
  • Administers all travel planning and reimbursement for complicated itineraries.
  • Prepares and distributes PowerPoint presentations, reports, and meeting agendas for senior leadership and Board of Director meetings.
  • Manages relationships and communications with internal and external stakeholders, including investors, vendors, board members, and executive staff.
  • Provides support for timely filings with the SEC and other regulatory bodies.
  • Provides backup to the Executive Assistant to the CEO.

Qualifications :
  • Excellent verbal and written communication skills
  • In-depth knowledge of Microsoft Office Suite with high level of proficiency in Word, Excel, PowerPoint and Outlook
  • Skilled in preparing reports and presentations containing complex financial information and managing budgets
  • Demonstrated ability to handle multiple tasks simultaneously, exceptional organizational skills, and ability to adhere to and meet deadlines
  • Strong interpersonal skills to interface effectively with internal and external parties in a highly professional manner
  • Ability to maintain the highest level of confidentiality and handle sensitive material concerning the organization
  • Bachelor’s degree or equivalent level of experience and education
  • 5 + years prior experience at the executive assistant level

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.

About Us :

At J.Jill, our success is guided by a culture that values the intrinsic art of creativity and the data science required to drive our future growth. We are collaborative and data-centric, with every associate focused on creating our customer’s unique experience and delivering results through our omnichannel business model. We embrace each other’s differences and unique perspectives and consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

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